Blackdown Beast Organisation

The Blackdown Beast is a 4 leg social run starting and finishing in Dunkeswell. Total distance 16 miles with optional finish at 10 miles (Sidmouth Arms Upottery)

Main items

Sub-items

Detail

Done?

Basic Info

Date & Time
28th January 2012. Start: 10:00am
agreed

Venue
HIGHFIELD SPORT AND SOCIAL CLUB, Culm Way, 
Dunkeswell EX14 4JP
agreed

In Charge
John Burgess

Planning

Advanced
1. Agree date for following year with Colvin Parry email and with HRC committee soon after previous event. Date currently set as 4th Saturday in January.Agree any changes to be made, e.g. entry fee.
2. Update Entry form with new date and other changes and store copy in club documents. Make changes to Blackdown Beast webpage  
3. Make changes to Blackdown Beast Facebook page
4. Add as an EVENT to Honiton Running Club Facebook page
1. yes
2. yes
3. yes
4. yes

Planning

Route Checking
&
BB Booklet
September
Check start/finish venue is still OK to host. Check with Colvin.
Check Luppitt Inn is still operating  
Yes
Oct-Jan
1. Check if any route alterations are required. 
2. Make any changes to route booklet.
3. Early January print booklet 
4. Run route to check
1. Yes
2. Yes

3. Yes

Planning

Job Allocation
Race HQ
Erect club banner and car parking signs - 2 needed
Registration: (6 needed)
1. HRC Registration - payment (1 needed)
2. Numbers issued (1 or 2 needed)
3. Booklets issued ( 1 needed)
4. Tick off Registration - manual and computer ( 2 needed)
To do
Emergency Car
Demelza and Fiona
Yes
Drinks Car
Leg 1
Two required - could be minibus
To do
Groups &
Back marker
Steve/Bruce Group
Steady Pace Group
10 mile group - Ian Jeeves (back marker?)
To do
Minibus
Sue Snell + 1
To do

Publicity and Entries

October
Email's to:
1. Previous entrants to Beast and Beauty with attached entry form
2. Local Running clubs, particularly those who have supported previous events
3. Local Hash Clubs
Email list files at foot of this page ( to be added)
4. Setup Spreadsheet for entries
5. When entries arrive email entrant with acknowledgment. Perhaps saying that cheques will not be cashed until booklets have been sent.
1 yes
2. yes
3. yes
4. yes
5. yes

Nov-Jan

Jan
Reminder emails to local clubs and Honiton Running Club
Close entries and set up Reserve List system if required
1. Send out booklets
2. email reminder and request for veggie pasties (on entry form for next year
yes
yes
yes
yes

On the day

Equipment needed
List here

Setup & Registration
Job allocation list here